Using Online Surveys for CEDARS
CEDARS survey officers will be using Online Surveys for distributing surveys this year. Logging into Online Surveys Online Surveys uses passwordless technology, so no passwords are stored on the platform. To sign in, navigate to Online Surveys at app.onlinesurveys.jisc.ac.uk. Enter your registered email address and click ‘Send me a verification code.’ Check your inbox to find your authentication email. Either click the ‘Login to Online Surveys’ button or copy the verification code and paste it into the Online Surveys Login page. Please check your emails junk mail if you do not receive an email. As there are no passwords. You just repeat this process each time you want to log in. If you do not have an account, please contact the Online Surveys administrator at your university. If you need any further help logging in, or with the advice below, please contact help@jisc.ac.uk with “Online Surveys CEDARS 2025” in the subject line. Accessing your survey templates You will receive your survey template by email. Click the ‘Accept survey template’ button in the email. You will then be taken back to Online Surveys and prompted to choose: Your survey name: you should remove ‘TEMPLATE’ and append your institution’s name. Your survey short name: this will form part of your survey’s URL (the bit that’s unique to your survey), so make it meaningful, as your participants will see it, e.g. your organisation’s name. This will need to be lower case and only include characters that are permitted in URLs. Account: Choose your institution’s account as the destination. (If you participated in CEDARS 2023, do not use the CEDARS 2023 account as it is now inactive). Once updated click ‘Accept’ and your survey will be saved to your Dashboard. Survey menu To access the survey actions menu click the three dots at the end of the survey row. This menu will help you find your way around your survey. Build – edit the survey and change its completion settings. Preview – see your survey as a respondent would see it. Distribute – change your distribution settings, upload your respondent list, and launch your survey. Analyse – view and export your survey responses. Permissions – create permissions for other users to work on your survey. Duplicate – create a duplicate of your survey. Share template – share a duplicate of your survey by email with another user. Delete – delete your survey. Editing your survey To edit your survey, choose ‘Build’ from the survey actions menu. Any page, question or note in the survey that is locked (cannot be edited or deleted) is indicated by a padlock icon. For CEDARS, the core set of questions cannot be edited or deleted.. There are four key editing tasks to undertake. Each is outlined in the accordion below. Edit the welcome text on Page 1 The introductory text on the first page of the survey is editable and can amended if required. Add your own institution-specific questions After page 16, you can add your own institution-specific questions if required. See our Questions help page to find out what question types are available and how to add them. If you would like to pre-populate any of your institutional questions, see Using pre-population parameters. Edit the text on the final page of the survey The final page will appear for the respondent after they have submitted their response. There is a text section here that you can edit to signpost to relevant support or contacts. If you choose to capture respondent details for a prize draw in a separate survey, you can put your URL in here. The final page is also where respondents can download their responses or their response ID. You can determine whether the respondent is able to see these actions in the ‘Survey settings’. Survey settings In the Survey Build area of your survey, you can switch to the ‘Settings’ tab at the top of the page to complete the design of your survey. These settings will affect the respondents view of the survey. There’s no right or wrong here, but you should read through what these settings mean below to determine which are right for your survey. General Show question numbers (on/off): this will determine whether the survey’s question numbers are displayed for the respondent. Given that there is a good amount of question and page skipping logic in the survey, we would suggest switching these off so that questions don’t appear like they aren’t in sequence. Show survey description (on/off): no survey description text has been set in these surveys, so this should remain off. Show progress bar (on/off): this will determine whether a progress bar is show to the respondent as they are completing the survey. This is based on the total number of pages in the survey. Show response ID (on/off): this will determine whether the respondent is shown their unique response ID on the final page of the survey. If you are gathering your responses anonymously, then it might be a good idea to switch this on, as it will be the only way to identify an individual’s response should they have any questions about it. Show response download button (on/off): this will determine whether the respondent is able to download a PDF of the responses they submitted. Be aware that this PDF would include the values of any questions that were pre-populated. Logo If you’d like to, you can embed your organisation’s logo from an external source. Just paste in the URL then determine the size settings. Ensure you add alternative text to keep your survey accessible. Theme You can choose a theme from a palette of accessible colours. Display language This will determine the language of static text and buttons in the survey. This will already be set to the language that the survey questions are written in. Distribution settings Once you have finished editing your survey, you’re ready to set your surveys distribution settings. Go to the ‘Distribute’ area of your survey and choose the ‘Settings’ tab at the